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Classified Constitution & Responsibilities

Note: The current constitution is in revision.

Statement of Responsibilities: President
Statement of Responsibilities: President-Elect

Download Classified Constitution  (doc)


CONSTITUTION

ARTICLE I - PREAMBLE

1.1 This organization for the Classified Staff of Red Rocks Community College shall be known as the Classified Forum, and shall hereinafter be referred to as the “Forum.” Red Rocks Community College shall hereinafter be referred to as the “College.”
1.2 The membership of the Forum shall consist of all full-time and part-time State Classified personnel employed at the College, who shall hereinafter be referred to as “Members.”
1.3 Each Member shall have equal standing with every other Member except as otherwise provided herein.
1.4 The Forum shall be essentially a democratic body. The authority and power naturally vested in the Members are exercised by them through elected representatives, who shall hereinafter be referred to as “Trustees.”
1.5 The organizational/decision-making body of the Forum shall consist of the Forum President, the Trustees, and other members as specified in the Bylaws of this Constitution, and shall hereinafter be referred to as the “Council.”

ARTICLE II - PURPOSE

2.1 The purpose of the Forum is to promote increased communication and knowledge of the College and statewide issues and events affecting the Forum, and to provide a unified voice for the Forum on boards, councils, and committees of the college, community, and state, where deemed necessary.

ARTICLE III - FORUM PRESIDENT

3.1 The Forum shall elect a Member to serve as its spokesperson in events and issues affecting the welfare of the Members. The spokesperson shall hereinafter be referred to as the Forum “President.”
3.2

The President shall serve as chairperson of the Council.

3.3 The President shall be elected according to the Bylaws of this Constitution.
3.4 The President shall serve a term of one year from the date of election, except as otherwise provided herein. The President may serve more than one term.
3.5 In the absence of the President, an acting President shall be designated, according to the Bylaws of this Constitution.
3.6 The President must resign if during his/her term of office he/she is no longer a Member of the Forum. The Members must then elect another President, according to the Bylaws of this Constitution.
3.7 If, during the President’s term of office, the Members feel for any reason they are not being represented, they may remove the President from office with a majority vote. The Members must then elect another President, according to the Bylaws of this Constitution.
3.8 If, during the President’s term of office he/she wishes to resign, he/she may do so with ten working days’ notice to the Forum. The Members must elect another President, according to the Bylaws of this Constitution.
3.9 A vacant President position shall be filled within ten working days, according to the Bylaws of this Constitution.

ARTICLE IV - SECRETARY/TREASURER

4.1 The Trustees shall elect from the Forum a Secretary/Treasurer.
4.2 The Secretary/Treasurer shall distribute agendas prior to and record minutes for all meetings of the Forum, and shall distribute minutes as specified in the Bylaws of this Constitution.
4.3 The Secretary/Treasurer shall monitor all financial transactions of the Forum, and shall make an official report of all financial transactions to the Forum twice annually.

ARTICLE V - TRUSTEES

5.1 The Trustees shall be representatives elected by the Members of designated Member areas according to the Bylaws of this Constitution.
5.2 There shall be a minimum of one Trustee from each designated Members area, unless otherwise provided for in the Bylaws of this Constitution.
5.3 A Trustee shall serve a term of one year from the date of election, except as otherwise provided herein. A Trustee may serve more than one term.
5.4 If, during a Trustee’s term of office, he/she is employed other than in his/her designated Member area, he/she must resign if so requested by the Members of the Designated Member Area represented. Another Trustee must be elected by the Members of the affected Member area, according to the Bylaws of this Constitution.
5.5 If, during a Trustee’s term of office, the Members of a Designated Member Area feel for any reason they are not being properly represented, they may remove their Trustee from office with a majority vote. The Members of the affected Designated Member Area must then elect another Trustee, according to the Bylaws of this Constitution.
5.6 If, during a Trustee’s term of office he/she should wish to resign, he/she may do so with ten working days’ notice to the Members of the affected designated Member area, who must then elect another Trustee according to the Bylaws of this Constitution.
5.7 A vacant Trustee position shall be filled within ten days, according to the Bylaws of this Constitution.

ARTICLE VI - COUNCIL MEETINGS

6.1 All Council meetings shall be open to the public in accordance with state law. All Members shall be encouraged to attend, and participate in all meetings. Other persons (non-Classified) may be invited to participate in any of the meetings.
6.2 The Council shall hold regular, announced meetings. Dates for all meetings shall be established by the President with consent of the Council. All Members shall be informed of the meeting dates and times.
6.3

The Members of the Council shall enjoy all powers and privileges of the Council, except that only Trustees shall exercise the power of vote. The President shall exercise the power of vote only in instances of a tie vote.

6.4 Any Council Member may call a special meeting by making such request to the President or any Trustee.
6.5 All Council meetings shall be conducted according to Robert’s Rules of Order, as modified.
6.6 An alternate from a Trustee’s Designated Member Area shall be in attendance at meetings in which the Trustee is unable to attend. The alternate shall assume all powers and privileges of the Trustee at the meeting.
6.7 Any decisions made by the Council shall be binding upon the Forum, but shall be subject to further review and the right of due process as specified in the Bylaws.
6.8 A quorum shall exist when a majority of the Trustees are present.
6.9 Council Members may be asked to remain in an advisory capacity for a maximum of four weeks after their retirement. Such outgoing Council Members may remain only if confirmed by a majority vote of the council. Outgoing Council Members shall enjoy all powers and privileges of the Council, except for the power of vote.

ARTICLE VII - FORUM MEETINGS

7.1

The Forum shall meet at least two times per year.

7.2 Any Member may request a special Forum meeting by submitting a written request to the President or to any Trustee.
7.3 Forum meetings shall be conducted according to Robert’s Rules of Order, as modified.
7.4 Forum meetings shall be open to the public in accordance with state law. Other persons (non-Classified) may be invited to participate in any Forum meeting.
7.5 All agenda items shall be submitted to the President or to any Trustee at least one week prior to the date of the Forum meeting, for consideration. Agendas shall be distributed prior to the meeting according to the Bylaws of this Constitution.

ARTICLE VIII - BOARDS, COUNCILS, AND COMMITTEES

8.1 The Forum shall be represented on boards, councils, and committees by Members, according to the Bylaws of this Constitution.

ARTICLE IX - AMENDMENTS

9.1 Amendments to this Constitution may be initiated by a majority vote of the Forum. Such proposed amendments shall be placed on an appropriate ballot for voting by the Forum.
9.2 Amendments shall become part of this Constitution upon ratification by a majority vote of the Forum.

ARTICLE X - RATIFICATION

10.1 This Constitution shall become effective upon ratification by a majority vote of the Forum.

AMENDMENTS TO THE CONSTITUTION

Amendment II (Enacted September 30, 1992)
Amend Article IV from:

ARTICLE IV - SECRETARY/TREASURER

4.1 The Trustees shall elect from the Forum a Secretary/Treasurer.
4.2 The Secretary/Treasurer shall distribute agendas prior to and record minutes for all meetings of the Forum, and shall distribute minutes as specified in the Bylaws of this Constitution.
4.3 The Secretary/Treasurer shall monitor all financial transactions of the Forum, and shall make an official report of all financial transactions to the Forum twice annually.

Amend Article IV to:

ARTICLE IV - FORUM OFFICERS

4.1 The Trustees shall appoint from the Forum a Secretary and a Treasurer.
4.2 The Secretary shall distribute agendas prior to and record minutes for all meeting of the Forum, and shall distribute minutes as specified in the Bylaws of this Constitution.
4.3 The Treasurer shall monitor all financial transactions of the Forum, and shall make an official report of all financial transactions to the Forum twice annually.

Amendment III (Enacted October 28, 1998)

4.4 Appointment of Vice President
4.4.1 At the first Classified Council meeting of the new year, the Classified Council President shall, from the Members of the Council, appoint a Vice President, who will share the responsibilities of the President.

BYLAWS TO THE CONSTITUTION

BYLAWS TO ARTICLE I

1.2 Membership of the Classified Forum
  1.2.1 The Classified Forum shall consist of all Colorado State Classified personnel, as defined by the Colorado State Personnel System, employed by Red Rocks Community College. Certification in that position is not a requirement.
1.5 Membership of the Classified Council
  1.5.1 Membership in the Classified Council shall be granted to the Classified Forum Members currently serving in the positions listed in the following subsections.
    1.5.1.1 Classified Forum Trustee
    1.5.1.2 Classified Forum President
    1.5.1.3 Classified Forum Secretary
    1.5.1.4 Classified Forum Treasurer
    1.5.1.5 Classified Statewide Liaison Representative

BYLAWS TO ARTICLE II

No Bylaws to Article II

BYLAWS TO ARTICLE III

3.1 The president shall prepare the agenda for and preside at all meetings of the Council. The president shall appoint all committees. The president shall serve as the representative of RRCC Classified employees to all constituencies of the college or appoint any Member as a designee. The President shall notify the Members of the time and place of meetings.
3.3 Election of the Classified Forum President
  3.3.1 Solicitation for nominations and election of the Classified Forum President shall be so timed as to allow the Classified Forum President’s term of office to being on January 1 of each year. (Changed September 9, 1992)
  3.3.2 Nominations for Classified Forum President
    3.3.2.1 Nominations for Classified Forum President will be open for at least five (5) working days.
    3.3.2.2 Nominations for Classified Forum President will be accepted only from Classified Forum Members. Interested persons may nominate themselves.
    3.3.2.3 Nominees for Classified Forum President must be Classified Forum Members in good standing.
    3.3.2.4 The outgoing Classified Forum President will be responsible for determining the willingness of each nominee to serve as Classified Forum President.
    3.3.2.5 If none of the nominees are willing to run, the nomination process will be reopened to the Classified Forum for an additional three (3) days.
    3.3.2.6 A list of nominees for the Classified Forum Presidential election shall be distributed to all Classified Forum Members at least one (1) day prior to the election.
  3.3.3 Classified Forum President Election
    3.3.3.1 Voting poles for the election of Classified Forum President shall be open for at least three (3) working days.
    3.3.3.2 Two neutral parties from the Classified Forum shall supervise the voting for Classified Forum President to ensure a fair election.
    3.3.3.3 The ballot box shall be placed in the area of one of the parties supervising the election.
    3.3.3.4 The ballots for Classified Forum President shall be counted in the presence of at least two (2) Council Members who are not running for office.
    3.3.3.5 Tabulation of the votes cast for Classified Forum President shall be permanently recorded by the Classified Secretary.
    3.3.3.6 Results of the election for Classified Forum President shall be made available to all Forum Members within one (1) working day of the election.
3.4 Classified Forum President Term of Office
  3.4.1 The term of office for the Classified Forum President shall be from January 1 until December 31 of the same year. (Changed September 9, 1992)
  3.4.2 The Classified Forum President shall serve no more than two consecutive years.
3.5 Appointment of an Acting Classified Forum President
  3.5.1 If the Classified Forum President is to be absent, or is unable to perform his/her duties, he/she shall appoint a Council Member to serve as Acting Classified Forum President.
  3.5.2 If the Classified Forum President is unable or unwilling to appoint an Acting Classified Forum President, or if the Classified Forum President is removed from office by a majority vote of the Forum, the Council shall appoint from among themselves an Acting Classified Forum President.
  3.5.3 If the Trustees are unable or unwilling to appoint an Acting Classified Forum President, the Classified Forum shall elect an Acting Classified Forum President according to Classified Forum Bylaws 3.3.
  3.5.4 The Acting Classified Forum President shall enjoy all powers and privileges of the Classified Forum President until such time as the President is able to resume his/her duties, or until another Classified Forum President is elected.
  3.5.5 If the Acting Classified Forum President is elected as the permanent President, the time spent as Acting President will not count toward the two year term limit.
3.6 Forced Resignation of the Classified Forum President
  3.6.1 If the Classified Forum President is forced to resign due to a change in employment, an Acting Classified Forum President shall be appointed according to Classified Forum Bylaws 3.5.
  3.6.2 If the Classified Forum President is forced to resign due to a change in employment, a succeeding Classified Forum President shall be elected according to Classified Forum Bylaws 3.3 and 3.9.
3.7 Removal of the Classified Forum President
  3.7.1 If a Classified Forum Member believes that the Classified Forum would best be served with the removal of the current Classified Forum President, that Member may initiate a recall petition for the removal of the current Classified Forum President.
  3.7.2 A valid recall petition for removal of the Classified Forum President must contain the signatures of one quarter (25%) of the current Classified Forum. A valid petition should be submitted to a Classified Forum Trustee.
  3.7.3 The Classified Council shall validate a recall petition for removal of the current Classified Forum President, and upon validation of recall petition, shall initiate and supervise a Forum vote for removal of the current Classified Forum President.
  3.7.4 If the Classified Forum President is removed from office by a majority vote of the Forum, the recalled President shall no longer be deemed to represent the Classified Forum, effective immediately. An Acting Classified Forum President shall be appointed according to the Classified Forum Bylaws 3.5.
  3.7.5 If the Classified Forum President is removed from office by a majority vote of the Forum, a succeeding Classified Forum President shall be elected according to the Classified Forum Bylaws 3.3 and 3.9.
3.8 Voluntary Resignation of the Classified Forum President
  3.8.1 If the Classified Forum President voluntarily resigns, an Acting Classified Forum President shall be appointed according to Classified Forum Bylaws 3.5.
  3.8.2 If the Classified Forum President voluntarily resigns, a succeeding Classified Forum President shall be elected according to Classified Forum Bylaws 3.3 and 3.9.
3.9 A Vacant Classified Forum Presidency
  3.9.1 A vacant Classified Forum Presidency shall be filled within ten (10) working days according to the Classified Forum Bylaws 3.3.
  3.9.2 An Acting Classified Forum President shall in no way be precluded from being nominated to serve as a succeeding Classified Forum President.
  3.9.3 A succeeding Classified Forum President shall serve until the expiration of the term of the former Classified Forum President.
  3.9.4 If no one is appointed as the Acting Classified Forum President, the Vice President shall assume all rights and responsibilities of the Classified Council President.

BYLAWS TO ARTICLE IV

4.1 Classified Forum Secretary and Treasurer Term of Office
  4.1.1 The term of office for the Classified Forum Secretary and Treasurer shall be from January 1 through December 31 of the same year.
  4.1.2 The Classified Forum Secretary and/or Treasurer may be reappointed, or removed from office and replaced at the discretion of the Classified Council.
4.2 Distribution of Agendas and Minutes
  4.2.1 The Classified Forum Secretary shall be responsible, along with the Classified Forum President, for the preparation of all agendas for Classified Forum and Classified Council meetings.
  4.2.2 The Classified Forum Secretary shall insure that agendas for all Classified meetings are made available to all Classified Trustees and to any Classified Forum Member prior to the Classified meeting.
  4.2.3 The Classified Forum Secretary shall insure that minutes for all Classified meetings are recorded, and that Classified minutes are distributed to all Trustees and to any Classified Forum Member so requesting said minutes.
  4.2.4 The Classified Forum Secretary shall have the primary responsibility for the continuation and preservation of all documents and records of the Classified Forum.
4.3 Monitoring of Finances
  4.3.1 The Classified Forum Treasurer shall maintain a record of all financial transactions of the Classified Forum and prepare and present to the Forum a detailed report of all said transactions at least twice annually.
  4.3.2 The Classified Forum Treasurer shall prepare and process all forms for the transfer and payment of funds for the Classified Forum when so authorized by the Classified Council.

BYLAWS TO ARTICLE V

5.1 Designation of Member Areas
  5.1.1 Classified Forum Designated Member Areas shall be defined by the College areas grouped in the following subsections:
    5.1.1.1 Rep. Area 1: Business Services
    5.1.1.2 Rep. Area 2: Campus Police
Financial Aid
Human Resources
Information
    5.1.1.3 Rep. Area 3: Communication, Outreach, and Recruiting
Red Rocks Foundation
President's Office
    5.1.1.4 Rep. Area 4: Computer Services
    5.1.1.5 Rep. Area 5: Educational Support Services
    5.1.1.6 Rep. Area 6: Emergency Services
Rocky Mountain Education Center (OSHA)
    5.1.1.7 Rep. Area 7: Instructional Services
    5.1.1.8 Rep. Area 8: Learning Commons/Library
    5.1.1.9 Rep. Area 9: Physical Plant
    5.1.1.10 Rep. Area 10: Student Life
Student Employment Services
    5.1.1.11 Rep. Area 11: Satellite Campus Sites
     Arvada
     Health Careers
     Mountain Center
     Red Rocks Institute
     Small Business Development Center
5.2 Selection of a Classified Forum Trustee
  5.2.1 A Classified Forum Designated Member Area may select a Trustee in any manner of their choosing, so long as the choice of the majority is reflected.
  5.2.2 When a Classified Forum Trustee has been selected, the affected Designated Member Area shall notify the Classified Forum President of that selection within one (1) working day.
  5.2.3 When an alternate Classified Forum Trustee has been selected, the Trustee for the affected Designated Member Area shall notify the Classified Forum President within one (1) working day.
5.3 Classified Forum Trustee
  5.3.1 The term of office for a Classified Forum Trustee shall be from January 1 through December 31 of the same year.
  5.3.2 If a Classified Forum Trustee secedes a former Trustee, the seceding Trustee shall complete the term of the former Trustee.
  5.3.3 A Classified Forum Trustee shall, with the consent of the majority from the affected Designated Member Area if the Trustee is unable to perform his/her duties.
5.4 Forced Resignation of a Classified Forum Trustee
  5.4.1 If a Classified Forum Trustee is forced to resign due to a change in employment, the Forum Members of the affected Designated Member Area shall select another Trustee according to Classified Forum Bylaws 5.2.
5.5 Recall of a Classified Forum Trustee
  5.5.1 If a Classified Forum Trustee is recalled by his/her Designated Member Area, the recalled Trustee shall no longer be deemed to represent that affected Designated Member Area, effective immediately. The Forum Members of the affected Designated Member Area shall then select another Trustee according to Classified Forum Bylaws 5.2.
5.6 Voluntary Resignation of a Classified Forum Trustee
  5.6.1 A Classified Forum Trustee who voluntarily resigns must continue the duties of the Trustee until another Member has been selected to secede him/her. The affected Designated Member Area shall select another Trustee according to Classified Forum Bylaws 5.2.

BYLAWS TO ARTICLE VI

No Bylaws to Article VI.

BYLAWS TO ARTICLE VII

No Bylaws to Article VII.

BYLAWS TO ARTICLE VIII

8.1 The Classified Forum shall be represented by Classified Forum Member currently serving on the committees and in the organizations listed in the following subsections:
  8.1.1 Appeals Board
Red Rocks Community College
  8.1.2 Council of Councils
Colorado State Department of Personnel
  8.1.3 Facility Advisory Committee
Red Rocks Community College
  8.1.4 Publications Board for the College Newspaper
Red Rocks Community College
  8.1.5 President's Advocate Committee
Red Rocks Community College
  8.1.6 Grievance Committee
Red Rocks Community College
  8.1.7 Safety Committee
Red Rocks Community College
  8.1.8 Statewide Liaison Council
Colorado Commission on Higher Education
  8.1.9 Strategic Planning Committee
Red Rocks Community College
  8.1.10 LEaD Board
Red Rocks Community College
8.2 Appointments as representatives of the Classified Forum to committees and organizations shall be at the pleasure of the Classified Council except as stated in Classified Forum Bylaws 8.2.1.
  8.2.1 The Classified Forum President shall serve on the President’s Advisory Committee.

BYLAWS TO ARTICLE IX

No Bylaws to Article IX.

BYLAWS TO ARTICLE X

No Bylaws to Article X.


Note: the Constitution is being updated at this time (Apr. 30, 2013)

Communications

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